HR Software in Kolkata

HR Software in Kolkata

EasyHR is a cloud HR and payroll platform used by Kolkata SMEs across IT services, BPO, financial services, manufacturing, and traditional industries (jute, tea, engineering). We handle West Bengal Professional Tax, the West Bengal Shops & Establishments Act, and statutory deductions out of the box. Our team can come set you up in person across Kolkata, and pricing starts at ₹60 per employee per month. No minimum headcount.

What’s different about running HR in Kolkata

Kolkata’s HR market sits at an interesting crossroads. The IT story (Sector V Salt Lake, Rajarhat New Town, Bantala, Sonarpur) has grown fast over the past decade, but the city’s traditional industries (financial services across BBD Bagh, manufacturing across Howrah and Hooghly, plus tea and jute) still drive a meaningful share of the workforce. The HR system has to handle both kinds of workplace cleanly.

A typical Kolkata setup looks like this. A 200-person services company has its main office in Sector V Salt Lake or Rajarhat (the IT belts) and might have a secondary office in Park Street, Camac Street, or BBD Bagh for the corporate function. If the company is in manufacturing or logistics, you add a unit across the river in Howrah or further out in Hooghly. Each location has its own attendance device and often its own statutory entity.

West Bengal PT runs monthly and applies above ₹10,000 monthly salary, with an annual cap of ₹2,500. Most knowledge-work roles fall above the threshold, so PT is a real ongoing line item. The slabs are tighter than Maharashtra’s but the principle is the same: the system has to deduct correctly and remit on time.

The other Kolkata-specific reality is the monsoon. Heavy rains between June and September, plus the cyclone risk between April and November, mean WFH spikes are frequent and unpredictable. The attendance system has to handle home selfie attendance during these windows without anyone manually re-categorizing entries.

EasyHR is built around these realities. The defaults assume Kolkata SME, configurable for the rest.

West Bengal compliance, ready out of the box

Set the office location to West Bengal and the statutory rules switch on.

Professional tax (West Bengal, FY 2026-27)

Monthly salary	PT (₹)
Up to ₹10,000	Nil
₹10,001 - ₹15,000	110
₹15,001 - ₹25,000	130
₹25,001 - ₹40,000	150
Above ₹40,000	200

Annual cap is ₹2,500 (Article 276 of the Constitution). EasyHR deducts the right amount each month, generates the relevant returns, and tracks the annual cap so you don’t over-deduct.

For the salaried, employer-deducted PT remittance follows the West Bengal Commercial Taxes schedule. Salaried-individual returns are due 31 July annually.

West Bengal Shops & Establishments Act 1963

The attendance and leave engine handles the parts that hit you day to day:

• 8.5-hour daily and 48-hour weekly limits on work
• A break required after 5 continuous hours
• One full weekly holiday for every employee
• 14 days of casual leave per year
• 14 days of sick leave per year
• 1 day of earned leave for every 22 days worked

West Bengal also requires registration under the Act, with annual renewal. New customers get help with the West Bengal Labour Department registration as part of onboarding.

People employed in auxiliary forces and persons with disabilities are exempt from PT in West Bengal. EasyHR handles these exemptions automatically.

The full statutory feature list is on the payroll software page.

Kolkata industries we work with

The HR workload looks different across Kolkata sectors, so the configuration does too.

For IT services and BPO customers in Sector V Salt Lake, Rajarhat New Town, Bantala (the IT/ITeS SEZ), and Sonarpur, the work is around shift-based attendance for 24/7 support teams, project-billing timesheets, multi-location consolidated payroll, and clean audit trails for client billing reconciliation.

Financial services and corporate customers across BBD Bagh, Park Street, Camac Street, and Chowringhee need KYC-grade verification, regulatory training compliance for SEBI and RBI, and asset issue and return tracking for compliance-sensitive devices. There’s more on the BFSI HR software page.

Manufacturing and logistics customers across Howrah, Hooghly, and Kolkata’s eastern industrial belt need shift-based attendance, plant-floor biometric integration, contractor workforce tracking, and statutory compliance for the Factories Act in addition to S&E Act.

Traditional industry customers (tea estates with offices in Kolkata, jute mills around Howrah, engineering firms across the city) often have a mix of office staff in Kolkata and field/factory staff elsewhere in West Bengal. The system needs to handle the office-plus-remote-site reality cleanly.

For startups in the Sector V and Rajarhat IT ecosystem, the requirement is fast onboarding, simple performance reviews, and pricing that scales with headcount. More on the IT and SaaS fit.

What this looks like in practice

Take a 180-employee Kolkata BPO and IT services company (we’ll keep them anonymous). They have their main delivery centre in Sector V Salt Lake, a smaller back-office in Rajarhat New Town, and a corporate HQ at Park Street.

Their monthly payroll runs as a single pass across three work locations. West Bengal PT applies per employee based on monthly salary, with the annual cap tracked. EPFO and ESI generate against the Kolkata regional offices. Form 16 generation is centralized.

Their 24/7 support team gets shift-based attendance with overtime tracked against West Bengal S&E Act caps. The Sector V office uses biometric integration; the Rajarhat office uses selfie-plus-geofence; the Park Street corporate office uses standard office geofence. All three flow into one attendance report.

Through monsoon and cyclone weeks, attendance switches to home selfie when WFH kicks in, then flips back when the office is operational. HR doesn’t reconfigure anything.

Compliance work that used to take a week per cycle (PT remittance, monthly PF and ESI, S&E Act renewal, contractor compliance) now runs as single-click reports.

Why teams here pick EasyHR

There’s a Kolkata team. We do in-person implementation across the metro, including Sector V Salt Lake, Rajarhat New Town, Park Street, Camac Street, BBD Bagh, and the Howrah-Hooghly belt. Most setups finish in 7 to 14 days.

We’re West Bengal-aware from day one. The PT slabs with the annual cap, S&E Act rules, registration cycle, and Kolkata-specific holiday calendar are all pre-configured. You don’t spend the first week of implementation explaining state-specific rules to a customer success rep who’s never run a West Bengal payroll.

Pricing starts at ₹60 per employee per month, billed in INR with clean GST on invoices. There’s no minimum-employee cliff. The full breakdown is on the pricing page.

You can reach us by phone at +91-99302-05985 during business hours, or schedule an in-person demo at your office.

It’s a single product. HR, attendance, payroll, and statutory compliance all sit in one place, not Zoho People plus Zoho Payroll, not greytHR plus a separate compliance tool. One invoice, one admin console, one upgrade path. If you’re comparing, we have writeups on Keka, greytHR, and Zoho People.

What people usually ask

Does EasyHR handle West Bengal Professional Tax automatically? It does. The slabs (₹110 to ₹200 per month based on salary) are pre-loaded, and the annual ₹2,500 cap is enforced so you don’t over-deduct in February. Disability and auxiliary-forces exemptions are configured per employee.

What does it cost for a Kolkata SME? ₹60 per employee per month on the Starter tier. There’s no minimum headcount, so a 12-person team pays for 12 people. The pricing page has the tier breakdown.

Can I run payroll for Sector V, Park Street, and a Howrah factory together? Yes. Whether they’re separate legal entities or branches under one entity, EasyHR consolidates payroll while keeping per-location reporting clean for audits. Office attendance and shift-based factory attendance run side by side.

Does it work for office staff and factory floor staff? Both. Biometric integration for the factory floor with shift handling, selfie plus GPS plus geofencing for sales and field teams, office geofence for the IT team. One platform, one report.

How long does implementation take? Usually 7 to 14 working days for a 50- to 250-person company. The Kolkata team can do in-person setup at your office. We also run one parallel payroll cycle before cutover so you can compare outputs against your previous system line by line.

Can I migrate from Keka, greytHR, or Zoho People? Yes, we do migrations off all three regularly. Standard scope is employee master, year-to-date payroll history, leave balances, document attachments, org structure, and statutory entity setup. Migration is included in onboarding, no separate fee. Five to ten working days end to end.

Does it handle Kolkata monsoon and cyclone WFH switching? Yes. Selfie plus GPS with home and office geofences, and the policy switches between WFH and office mode based on what HR enables. We’ve configured this for Kolkata customers across multiple cyclone seasons.

Get in touch

The fastest way to see EasyHR with your data is to talk to the Kolkata team.

Call +91-99302-05985 during business hours, or start a 14-day free trial and we’ll set up a Kolkata-specific demo within one business day.